Notice regarding convening of the Annual Meeting of Shareholders of JSC “Conexus Baltic Grid”

The Board of Joint Stock Company “Conexus Baltic Grid”, unified registration number 40203041605, legal address: Stigu street 14, Riga, LV-1021, Latvia (hereafter – the Company) convenes and announces that the Annual Meeting of Shareholders of the Company will take place on April 25, 2024, at 10.00 am at Stigu street 14, Riga, LV-1021, Latvia. Company’s shareholders can join the Meeting both by attending it in person and remotely by using electronic means of communication.

Agenda:

  1. Reports of the Joint Stock Company “Conexus Baltic Grid” Board, Council and the Independent Auditor.
  2. Approval of Joint Stock Company “Conexus Baltic Grid” Sustainability and Annual Report and the Dependency Report for 2023.
  3. Use of the Joint Stock Company “Conexus Baltic Grid” profit.
  4. Election of the auditor for the Sustainability and Annual Reports and the Dependency Reports of the Joint Stock Company “Conexus Baltic Grid” for 2024, 2025 and 2026, and setting of the remuneration for the auditor.
  5. Provisions for giving as a Gift (Donation) of the Joint Stock Company “Conexus Baltic Grid”.

Voting prior the Meeting of Shareholders

In order to ensure the greatest possible involvement of shareholders in decision-making, we encourage all shareholders to participate in the Meeting in a written mode by filling in a voting form prior the Meeting. The voting form is attached to this notice and also is available on website of the Company under section Information.

We kindly ask completed voting form to be sent to:

  • electronically signed with a qualified electronic signature to the Company's e-mail address [email protected]; or
  • in paper form signed to the postal address of the company: Stigu street 14, Riga, LV-1021, Latvia. The voting form should not be notarized, however the shareholder’s contact information (telephone number and email addresses) should me attached to allow the Board of the Company to identify the shareholder.

Using the voting form attached to this notice, the notary's affirmation for the shareholder's signature is not required.

A shareholder who has voted prior to the shareholders Meeting may request the Company to confirm receipt of the voting form. The Company shall send the shareholder confirmation without delay after receiving the shareholder's voting form.

All duly completed voting forms received by the Company till April 24, 2024, will be taken into account.

Meeting of Shareholders
The Meeting of Shareholders will be held at Stigu street 14, Riga, LV-1021, Latvia, however, it will be possible to participate in the Meeting simultaneously via Microsoft Teams online solution. We encourage the shareholders to take advantage of this opportunity. In order to register for participation in the Meeting of Shareholders, a shareholder shall submit an application which is attached to this notice and also is available on website of the Company under section Information.

We kindly ask the completed application with attached copy of passport or personal identification card to be sent to:

  • electronically signed with a qualified electronic signature to the Company's e-mail address [email protected]; or
  • signed paper form to the address of the company: Stigu street 14, Riga, LV-1021, Latvia.

Shareholders shall be registered for the participation in the Meeting if they duly apply for participation until April 22, 2024, 16.00. Shareholders will receive invite to the online Meeting via the e-mail indicated in the application form. Before the Meeting, the Board of the Company will carry out identification of each shareholder based on the submitted copy of passport or personal identification card and comparing it with original of the document shown by the shareholder or the representative, as well as using shareholder’s data registered in the Shareholders registry.

Voting during the Meeting will be possible by using the Microsoft Teams online solution.

Registration of shareholders who have applied for participation in the Meeting in person will take place on the day of the Meeting on April 25, 2023, from 9.00 a.m. to 9.45 at the venue of the Meeting of Shareholders. Shareholders or their representatives must present a passport or other identity document upon registration.

Rights of the Shareholders
Shareholders subject to the prohibition under Clause 17 of the Articles of Association of the Company are not eligible to participate in the Annual Meeting of Shareholders (including filling in and submitting voting and application forms). Shareholders have the right to participate in the Meeting (including filling and submitting the voting form) in person or through their legal representatives or authorized persons. The authorized person should enclose to the voting form or to the registration application the power of attorney, whereas legal representatives of foreign legal persons should enclose to the voting form or to the registration application the document proving representation rights or power of attorney. All power of attorneys should be signed with the qualified electronic signature or notarized/ legalized (certified) with Apostille if required by the law.

The Company’s Sustainability Report, Annual Report and Dependency Report for 2023, draft decisions on all issues of the agenda, as well as other information regarding the Meeting of Shareholders and shareholders’ rights is available on website of the Company under section Information from April 4, 2024.

The shareholders representing at least one-twentieth of the Company's share capital, have the right to request the Company's Board to include additional issues on the agenda of the Meeting no later than by April 10, 2024 (including). Shareholders representing at least one-twentieth of the Company's share capital have the right to submit draft decisions on the issues included in the agenda of the Meeting no later than by April 18, 2024 (including). If a shareholder submits a written request to the Company's Board no later than by April 18, 2024 (including), the Company's Board will provide all the requested information on the issues included in the agenda no later than on April 22, 2024. All the correspondence mentioned above should be sent to the e-mail address: [email protected] signed with a safe electronic signature.

The Board of the Joint Stock Company “Conexus Baltic Grid”

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